Create address book contacts

To enhance efficiency, the address book allows admins with “Address book admin” access for the tenant to create and store contacts, including fax numbers, for clients and businesses they frequently fax.

Administrators with “Address book admin” access can create, update, and delete address book contacts. Only admins with "Address Book Admin" access will see the "Create Contact" button when they open the address book.

To create a new address book contact:

1. Click the Address book icon ().
   → When you hover over the Address book icon () the “Switch to Address book” message pops up.
   → The Address book screen opens and displays any address book contacts that were previously created.

2. Click the Create contact button on the Address book screen.
   → The “Add contact” window opens and prompts you to enter the client’s fax number and other contact information.
   

There are three mandatory fields: Company name, Contact person’s name, and fax number.

3. Enter the following contact information:

   1. Click inside the “Company” field and type the company name (mandatory if no contact person’s name is going to be entered).

   2. Click inside the “Department” field and type the department/area/group/region name.

   3. Click inside the “Contact person” field and type the contact person’s first and last name (mandatory if no company name was entered).

   4. Click inside the “Fax number” field and type the mandatory fax number.

   5. Click inside the “Phone number” field and type the phone number.

      1. The fax number must start with ‘+’, e.g. +491525890890.

   6. Click inside the “Email” field and type a valid internet email address.

   7. Click inside the “Country” field and type the country name.

   8. Click inside the “City” field and type the city name.

   9. Click inside the “Zip” field and type the zip code.

   10. Click inside the “Address line 1” field and type the line 1 address.

   11. Click inside the “Address line 2” field and type the line 2 address.

When all address contact information has been entered:

4. Click the Save Contact button in the bottom right corner of the Add contact page.
   → The “Contact added to address book” message displays in a black box at the bottom center of the page and the address contact you created is shown in the address book.