E-Invoicing Description

Retarus e-Invoicing facilitates the legally compliant sending and receiving of digital invoices for B2B, B2C, and B2G interactions. It supports fast integration into ERP systems via EDI and APIs, and offers scalability and connection to international networks, including PEPPOL access points.

System Architecture

Regulatory Compliance

Retarus’ e-invoicing solution ensures that all documents comply with various country-specific regulations and standards, including the EU Directive 2014/55/EU, UBL, Factur-X (ZUGFeRD).

Comprehensive Coverage: Ensures that invoicing processes meet the regulations of more than 65 countries, including future-proof compliance with B2G and B2B standards.
Certifications: Includes PEPPOL access and compliance with GDPR, and other international standards, ensuring secure and legally compliant invoicing.
Global Compliance: Meets country-specific e-invoicing regulations.
IT Integration: Integration into ERP system via EDI and APIs
Tax Authority Integration: Streamlined submission to official government portals.
Automated Validation: Pre-checks for errors before submission, minimizing rejections.
Data Centers: Utilizes our own European data centers with high standards of security and business continuity options.
Long-Term Archiving: Provides legally compliant archiving, enabling secure storage and easy retrieval of invoices, according to national guidelines.
Invoice Data Checks: Offers optional validation checks for invoice data, such as IBAN verification, to ensure data accuracy before forwarding.

Integration

By supporting a wide range of industry-standard EDI formats such as EDIFACT, ANSI X12, and XML, the service can adapt to any business partner’s requirements, ensuring smooth communication.

Format Flexibility: Support for multiple EDI formats.
Dynamic Document Routing: Tailored routing of business documents to partners.
Real-time Monitoring: Detailed dashboards for tracking and managing document flows.
ERP Integration: Seamlessly integrates with ERP systems via EDI, reducing setup time and effort. Supports major ERP systems used by multinational companies, ensuring wide applicability.
Cloud-based architecture: Minimizes the need for extensive IT resources.
Multiple Channels: Enables sending and receiving invoices through EDI, API, email (PDF) and fax, providing flexibility in communication methods.
Hybrid Formats: Supports hybrid invoicing formats, like ZUGFeRD, which combines structured data and human-readable invoices in one PDF file - allowing businesses to comply with different regional standards.
Electronic Signature Integration: Invoices are provided with a qualified electronic signature and therefore meet the external or internal requirements for electronic invoicing
End-to-End Encryption: Ensures secure data transmission and storage.

Dashboard, Reporting and Long-Term Archiving

Track invoice processing with ease. Get an overview, seamless archiving, and instant access to your documents, all in one place.

Overview and Monitoring: Status of processed invoices can be tracked in the Enterprise Administration Service portal.
Transparent Reporting: All documents are automatically transferred to the archive system operated by a Retarus partner after successful transmission. All files can be displayed and searched in the web portal of the long-term archive system.

Scalability

One of the key strengths of the Retarus solution is its scalability. Whether you are processing a few thousand or millions of transactions, the service adapts to your needs, allowing for flexible growth without compromising performance.

Global Scalability and Speed: Handles large volumes of transactions across multiple regions. Accelerates the creation, processing, sending, and receiving of invoices, leading to quicker transaction times and improved cash flow.
Customizable Workflows: Flexible workflows to meet specific business needs.